Managerial Support

Insurance Risk Assessment

Insurance premiums over the last 5 years have rocketed. For any business operating vehicles under a fleet motor insurance policy, it is imperative that they can demonstrate to their insurer that they have adequate fleet procedures in place to minimise risks.

By simply improving basic internal procedures and demonstrating that you have a full understanding of how your business is operating under your motor insurance policy, should result in lower premiums and prevent your insurance being invalidated by a condition being broken.

All businesses should place an obligation on drivers to notify them of any convictions or accidents. They should also via the inspection of driving licences (at regular intervals) check that drivers have not, unbeknown to the business, lost their licence due to convictions. In this respect our Driving Licence Verification Service would allow you to take much greater control over exactly who is driving your fleet vehicles.

Management of Non Company Car Drivers

More companies are offering a cash alternative to the traditional company funded vehicle. There are normally few guidelines on age and type of vehicle allowed under such schemes. There is also little or no direct management of these vehicles and subsequently any information available as to whether they have been suitably maintained by the employee.

As a business you are still potentially liable for any incidents that arise from an employee using their own car for business purposes, as this still falls under the Health And Safety At Work Act.

Do you know how many of your opt-out drivers cheat on business insurance? A recent survey confirmed 4 out of 10 opt-out drivers using their own cars on employers’ business are not insured for work.

Due to numerous requests from Fleet Managers who correctly view this as an integral part of their company's "Duty of Care", we have designed a service to tighten up this grey area. This includes checking that employees, who do use their own car for business purposes, have the right level of private motor insurance cover.

Accident Management

A large proportion of businesses have outsourced this aspect of administering their fleet. Having done this, it is important not to loose sight of the fact that how well this aspect of fleet management is being run by your chosen supplier, will have a direct impact on your future insurance premiums.

Effective communication with drivers involved in any accident/incident is paramount to achieving swift settlement and ensuring the minimising of risk and subsequent impact of any event, which may lead to a significant loss for your business.

Any improvement to uninsured loss recovery will have a positive impact on your bottom line. If you need assistance in reviewing the performance of your current supplier(s), wish to consider outsourcing this function or need support in implementing a change, let us know.

Again our Driving Licence Verification Service could assist you in ensuring that you have an accurate claims history linked to individual drivers and assist in flagging claims being registered by people who may not be authorised to drive your vehicles.

General Support to Fleet Managers

If you’re a Fleet Manager and need short term cover for yourself or part of your team, then let us know and we may be able to provide support.

If you have been asked to look at a particular project and need someone else to act as a sounding board to validate or discuss your ideas, then give us a call. No matter how outlandish your proposal might be, we will give you our full attention to discuss it properly.

Interim Change Management

Merger, acquisition, TUPE transfers, company restructuring.... From a Fleet Managers perspective, all of these signify an increased workload and present a whole new area of cumbersome administration.

Often vehicles are inherited from suppliers whose terms and conditions are completely different to those contract terms negotiated with your current provider. This is likely to include different:-

• Excess Mileage rates
• Rate of borrowing
• Manufacturer discount
• Fair Wear & Tear stipulations

For most businesses it would be easier not to transfer any vehicles and just start again from scratch. However this is not always possible, depending on the circumstances.

This is where FPS can make a real and positive difference, in helping to address any issues that you might have. In some cases it might be more cost efficient for instance, to early terminate any unwanted contracts and replace them with new vehicles.

Data format manipulation and modelling

Being able to cross reference and reformat any kind of electronic data, is an art form in itself. Often there are standard software functions and specific methods that could save you hours of wasted time, when you want to analyse something in a particular way.

This is especially true of fleet data, as this tends to be comprised of both payroll data and fleet records.

Data integrity is crucial to any smooth running of a fleet administration system and any form of duplication can cause big problems. Another common problem occurs on registration numbers with 'O' being entered instead of Zeros '0' and vice versa - 03 (O3) 0MN (OMN).

If you would like to learn something new or are having difficulty transferring data from one system to another, then let us know.

We believe that we can quickly teach you, some clever tricks that will make a difference to what you can achieve.